Last updated June 9, 2026
About this notice
This page is written for iStaff Recruits website visitors, candidates, employer contacts, and recruiting partners. It is designed to explain our online practices in plain language and does not replace a signed client agreement or legal advice from qualified counsel.
Because iStaff Recruits focuses on New York City recruiting, this notice should be read together with applicable federal, New York State, and New York City employment, privacy, accessibility, pay transparency, fair chance, wage and hour, and anti-discrimination laws.
Scope
This Privacy Policy explains how iStaff Recruits may collect, use, disclose, retain, and protect information from candidates, employer contacts, website visitors, vendors, and other people who interact with our website or recruiting services.
This policy applies to information submitted through this website, email, phone, forms, resume uploads, newsletter signups, employer intake requests, job applications, and related recruiting communications.
Information We May Collect
- Identity and contact information, such as name, email address, phone number, city, borough, and preferred contact method.
- Candidate information, such as resume details, work history, education, licenses, certifications, skills, portfolio links, availability, preferred roles, desired compensation, work location preferences, interview notes, and job-search communications.
- Employer information, such as company name, hiring contact, job requirements, hiring timeline, pay range, work location, schedule, screening preferences, and requested staffing services.
- Website and device information, such as IP address, browser type, pages viewed, referring pages, form events, and basic analytics used to keep the website reliable and improve user experience.
- Communications information, such as messages, inquiries, consent preferences, newsletter signups, and records of recruiting follow-up.
Sensitive Information
Do not submit Social Security numbers, government identification numbers, bank account details, medical records, protected health information, immigration documents, background-check documents, or other sensitive information through public website forms unless iStaff Recruits specifically asks you to use a secure process. If sensitive information is submitted unnecessarily, we may delete, restrict, or ignore it.
How We Use Information
- Respond to inquiries and provide recruiting, staffing, candidate review, employer intake, job-alert, and placement support.
- Evaluate candidate qualifications, preferences, availability, and fit for current or future opportunities.
- Prepare candidate summaries, communicate with prospective employers, coordinate interviews, and support recruiting follow-up.
- Understand employer hiring needs, create search criteria, prioritize roles, and communicate about staffing requests.
- Operate, secure, troubleshoot, personalize, and improve the website, forms, job board, and related workflows.
- Send service messages, recruiting updates, job alerts, newsletters, and other communications where permitted. You may unsubscribe from marketing-style messages or ask us to stop contacting you.
- Comply with legal obligations, enforce website terms, prevent fraud, protect rights, and maintain business records.
How We Share Information
- With prospective employers or client contacts when reasonably related to a candidate's job search, application, recruiting interest, or requested presentation.
- With service providers that support hosting, Netlify Forms, email delivery, analytics, file handling, security, CRM, applicant tracking, or business operations.
- With professional advisers, insurers, authorities, courts, or other parties when required or appropriate for legal, compliance, security, or rights-protection purposes.
- In connection with a business transaction, such as a merger, acquisition, reorganization, or transfer of assets, subject to appropriate protections.
No Sale of Resumes
iStaff Recruits does not sell candidate resumes through this website. Candidate information is used to provide recruiting and staffing support, communicate about opportunities, and support employer searches where appropriate.
Retention
We retain information for as long as reasonably necessary to provide recruiting services, support ongoing candidate or employer relationships, comply with legal obligations, resolve disputes, enforce agreements, maintain records, and improve services. Candidates may ask us to stop active recruiting support or request deletion, subject to legal, contractual, recordkeeping, security, or legitimate business requirements.
Security
We use reasonable administrative, technical, and organizational measures designed to protect information. No website, email, form, file upload, or internet transmission can be guaranteed completely secure. If you believe information submitted to iStaff Recruits has been compromised, contact us promptly.
Your Choices
- You may request access, correction, deletion, or an update to information you provided.
- You may ask us to stop contacting you about opportunities or unsubscribe from newsletter-style communications.
- You may ask us not to present your profile to employers going forward, subject to records we may need to retain.
- Requests can be sent to letstalk@istaffrecruits.com. We may need to verify your identity before acting on some requests.
Children, Changes, and Contact
The website and recruiting services are not directed to children under 16. We may update this Privacy Policy from time to time by posting a revised version with a new effective date. Questions or privacy requests may be sent to letstalk@istaffrecruits.com or 718 414 2564.